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If you withdraw from your course you must inform Student Registry, your College, Department and your Servicer as soon as possible.

If a student has received Title IV financial aid (US Direct Loans Stafford (subsidized and unsubsidized), Parent PLUS loans or Grad PLUS loans) and completed 60% or less of a term for which they received a disbursement the University of Cambridge is required to comply with US regulations and complete a Return to Title IV Funds (R2T4) calculation in order to determine if any of the funds received are required to be returned to the US government. If it’s established that a return is required then it’s mandatory that our office arrange for any unearned funds to be returned within 45 days of the date of withdrawal.

The R2T4 calculation may result in a reduction of a student’s US federal loan(s) if the student attended 60% or less of a term. The R2T4 calculation is based on the following:

  • The number of days a student attended

  • The number of days in the term

  • The institutional charges

  • The total amount of US Direct Loan aid awarded and/or disbursed

If a student intermits (takes a leave of absence) and doesn’t return this will be treated as a withdrawal and the date used will be the date the intermission began (the beginning of the leave of absence).

Unofficial withdrawals (withdrawals without notification) we will attempt to find out the last date of activity and may use a mid-point of term where this information can’t be established.

If a student never attended, intermits (takes a leave of absence) for a period over 180 days during a term in which they are in receipt of federal loan funds, or withdraws during a term and is in receipt of Title IV financial aid, we are required to determine if any of the loan funds received are to be returned to the US government and this would need to be done within 45 days of the date of withdrawal.

Pro-rata refund calculations apply for any student who withdraws within 60% of the payment period.

As a result of a Return to Title IV Funds (R2T4) calculation a student may be required to pay back any ‘unearned’ US financial aid received. If the amount of the loan funds required to be returned exceeds any existing credit on the student account, the college concerned may be obligated to return funds on behalf of a student. If this happens the student will owe the funds to their college. Arrangements will need to be made with their college to repay the outstanding amount as soon as possible.

Funds returned to the US Department of Education on behalf of a student are used to repay the current year’s loans in the following order:

  1. Unsubsidized US Direct Loan

  2. Subsidized US Direct Loan

  3. Parent PLUS for Undergraduate students

  4. Grad PLUS for Graduate students

Please refer to Withdrawing from the University’ for full information on withdrawing from the University of Cambridge along with a link to the Graduate Self-Service Page.