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Applying for a change in your student status (postgraduates only)

Applications for changes such as intermission (a break from study), permission to work away from Cambridge, or an extension to your submission date are considered changes to your student status.

It is the same application process for requesting to include additional materials with your thesis (PhD, EdD, MLitt and MSc).

Students other than those in the Faculty of Music must seek permission if they wish to submit additional materials alongside their thesis. This process should be initiated prior to the softbound submission.  If a thesis is submitted with additional materials and without permission to include these materials, it will be held in Student Registry (or by the Degree Committee) until approval is confirmed. If you are granted permission to submit additional materials, these will also need to be uploaded to the University repository when you submit your final thesis, post examination. Students in the Faculty of Music can submit musical scores and audio or video recordings of compositions without needing to apply to include additional materials.

The same process applies if you need to extend your word-limit for your thesis, either before submission of the original thesis for examination or following the viva if an extension is needed to address the examienrs' requirements if the outcome is pass subject to corrections.

How do I apply?

Postgraduate students apply via the 'Academic' tile of their CamSIS self-service. Click the 'Academic' tile, choose 'Change my student status' and then select the online form for the application you need. Guidance about the academic tile can be found here.

Once you have followed the instructions for completing the online form and clicked 'submit request', your application will be routed for consideration.

Who will consider my application?

When you submit an application via CamSIS, a notification is sent to your Supervisor to review. Once your supervisor confirms their decision, your application will progress to each approval party in the order given below.

1. Your Supervisor

2. Your Department

3. Your College

4. Your Degree Committee

5. The Student Registry, on behalf of the Postgraduate Committee.

The final decision regarding your application will be made at the Student Registry. All applications are considered in line with the policy of the Postgraduate Committee. The policy for each type of change of student status application is available to read on the ‘your student status’ pages of this website.

Tracking the progress of your application.

You can track the progress of your application in the ‘Change my Student Status’ section of your 'Academic' tile on CamSIS . Click here to see a screenshot.

This will take you to your pending application, where you will be able to see the stage your application is at, and read any comments made by the reviewing parties.  You will also recieve email notifications about the progress of your application.

How long will the application take?

It is not possible to estimate how long each reviewer will take to confirm their decision, but you should allow for at least seven days for each stage. If you are concerned that your application is not progressing as expected, you should check which stage your application is at via your self-service and contact the reviewer directly.

The outcome of your application.

It is important to note that if your application does not comply with the policy of the Postgraduate Committee it will not be approved by the Student Registry. For this reason, you should make sure that you have carefully read the policy relating to the change that you are applying for before submitting your application. The Student Registry may contact you or your Degree Committee for more information about your application, or to ask to you to submit supporting documents you may have forgotten to include.  

You will receive an email from Student Registry confirming the outcome of your application. The email will be copied to the other approval parties and will include important information about your student record.

If you are not satisfied with the outcome of your application, you can request a reconsideration by emailing Student Registry at recordsandexams@admin.cam.ac.uk. You would need to include new information to support your appeal and your Degree Committee could be asked to provide a supporting case.