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Applying for a change in your student status (postgraduates only)

Applications for changes such as intermission (a break from study), permission to work away from Cambridge, or an extension to your submission date are considered changes to your student status. The same process applies for requesting to include additional materials with your thesis (PhD, EdD, MLitt and MSc) and extend your word-limit for your thesis.

How do I apply?

Postgraduate students can make an application for a change in your student status via the 'Academic' tile of your CamSIS self-service. To submit an application, click the 'Academic' tile and then choose 'Change my student status' from the menu on the left. From here, you will be able to choose the online form to make the application you need. Guidance about the academic tile can be found here.

Once you have followed the instructions for completing the online form and clicked 'submit request', your application will be routed for consideration.

Who will consider my application?

Applications to change your student status are considered by five approval parties:

1. Your Supervisor

2. Your Department

3. Your College

4. Your Degree Committee

5. The Student Registry, on behalf of the Postgraduate Committee.

When you submit an application via CamSIS, a notification is sent to your Supervisor, who will then confirm whether he or she approves what you have requested. Once your supervisor confirms his or her decision, your application will progress to each approval party in the order given above.

The final decision regarding your application will be made at the Student Registry. All applications are considered in line with the policy of the Postgraduate Committee. The policy for each type of change of student status application is available to read on the ‘your student status’ pages of this website.

Tracking the progress of your application.

You can track the progress of your application in the ‘Change my Student Status’ section of your 'Academic' tile on CamSIS . Click here to see a screenshot.

This will take you to your pending application, where you will be able to see the stage of approval your application is at, and read any comments made by the approval parties.  You will also recieve email notifications about the progress of your application.

How long will the application take?

It is not possible to estimate how long each reviewer will take to confirm their decision, but you should allow for at least seven days for each approval stage. If you are concerned that your application is not progressing as expected, you should check which approval stage your application is at via your self-service and contact the reviewer directly.

The outcome of your application.

It is important to note that if your application does not comply with the policy of the Postgraduate Committee it will not be approved by the Student Registry. For this reason, you should make sure that you have carefully read the policy relating to the change that you are applying for before submitting your application. The Student Registry may contact you or your Degree Committee for more information about your application, or to ask to you to submit supporting documents you may have forgotten to include.  

You will receive an email from Student Registry confirming the outcome of your application. The email will be copied to the other approval parties and will include important information about your student record.

If you are not satisfied with the outcome of your application, you can request a reconsideration by emailing Student Registry at You would need to include new information to support your appeal and your Degree Committee could be asked to provide a supporting case.