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Coronavirus/COVID-19 and current situation in Ukraine - We appreciate that the pandemic and/or the current situation in Ukraine may affect your ability to submit your thesis for examination. If the preparation of your thesis has been affected by COVID-19 or the current situation in Ukraine and you need additional time, you should apply via your CamSIS self-service account for an extension to your submission deadline


Format of the thesis

The thesis must:

  • be written in British English, apart from quotations and recognised technical formulae

  • be in A4 portrait format

  • use one-and-a-half spaced type

  • include any photographs or other illustrations scanned into the text

  • be saved in the electronic format and naming style specified by your Degree Committee

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning of your work, as well as larger structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree. You are therefore advised to check your thesis thoroughly prior to submission to ensure clear, formal British English has been used throughout and that there are minimal typing and/or spelling mistakes.

How and when to present the thesis for examination

You must submit an electronic copy of your thesis for examination, and any required accompanying documents, to your Degree Committee by your submission deadline (which can be found under 'Thesis Submission details' on the Academic tile in your CamSIS self-service). You are required to submit your thesis for examination by your deadline even if the date falls over a weekend or holiday period.

Your Degree Committee should provide you with guidance for electronic submission; please contact them directly if you require any assistance.

The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file(s) you upload when submitting your thesis.

Postgraduate students must keep a minimum number of terms of research before they can submit (for example, 9 for the full-time PhD or 15 for the part-time PhD or EdD) unless they have been granted an allowance or exemption of terms. If you attempt to submit too early and have not had an allowance or exemption of terms approved, your thesis submission will not be accepted or will be kept on hold and not forwarded to your examiners until the first day of your 9th (full-time) or 15th (part-time) term.


You must include the following bound inside your thesis:

1. A title page displaying:

  • the full title of the thesis

  • your full name (as it appears on your passport)

  • your college

  • the date of submission (month and year)

  • a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Doctor of Education/Doctor of Business/Doctor of Medicine/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

  • This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the preface and specified in the text.

  • It is not substantially the same as any work that has already been submitted before for any degree or other qualification except as declared in the preface and specified in the text.

  • It does not exceed the prescribed word limit for the [insert relevant] Degree Committee. (For more information on the word limits for the respective Degree Committees see Word Limits and Requirements of your Degree Committee)

3. An abstract/summary of your thesis

You must also submit the following documents (not included inside the thesis):

  1. Required: One declaration form 

  2. Optional: Research Impact Statement
    In recognition that COVID-19 and/or the situation in Ukraine may have impacted on your research, you are invited to submit a Research Impact Statement with your thesis. The purpose of the statement is for you to describe any restrictions or difficulties experienced in undertaking your research as a result of COVID-19 and/or the situation in Ukraine and to provide details of any alternative arrangements made to complete the work for your thesis. Further details can be found in the guidance for students (which, although only referring to covid-19, also now applies to the situation in Ukraine) and the form can be downloaded here.

Inclusion of additional materials

Students other than those in the Faculty of Music must seek permission through their CamSIS Self Service page if they wish to submit additional materials alongside their thesis (e.g. videos, computer programmes, memory/USB sticks). This process should be initiated prior to the thesis submission. If a thesis is submitted with additional materials and without permission to include them, it will be held by the Degree Committee until approval is confirmed. Please bear in mind that if you are granted permission to submit additional materials, these will also need to be uploaded to the University repository, Apollo, and appended to your hardbound thesis when you submit this, post examination.

Students in the Faculty of Music can submit musical scores and audio or video recordings of compositions without needing to apply to include additional materials.

Submitting a revised thesis

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for a doctoral degree, you need to follow the same procedure as for the original thesis submission.

What happens following submission of the thesis for examination 

When you submit your thesis for examination the Degree Committee will check the submission, acknowledge receipt, and inform Student Registry you have submitted. The Student Registry will update your CamSIS record.

The Degree Committee will forward your thesis to your examiners. If you have not received confirmation of the date of your viva (oral examination) within six weeks of submitting your thesis, or if you have any questions with regard to your thesis at this stage, you should contact your Degree Committee. 

Your Examiners should not ask you for a printed copy of your thesis or other material in advance of your viva (oral examination). If they do, please seek advice from your Degree Committee.