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Coronavirus/COVID-19 - We appreciate that the pandemic may affect your ability to submit your thesis for examination. If the preparation of your thesis has been affected by the COVID-19 outbreak and you need additional time, you should apply for an extension to your submission deadline. You can do this via your CamSIS self-service account.


What format does my thesis have to be in?

The thesis must:

  • be written in English, apart from quotations and recognised technical formulae

  • be in A4 portrait format

  • use one-and-a-half spaced type

  • include any photographs or other illustrations scanned into the text

  • be saved in the electronic format and naming style specified by your Degree Committee.

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning of your work, as well as larger structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree. You are therefore advised to check your thesis thoroughly prior to submission to ensure clear, formal English has been used throughout and that there are minimal typing and/or spelling mistakes.

How and when do I present my thesis for examination

You must submit an electronic copy of your thesis for examination, and any required accompanying documents, to your Degree Committee by your submission deadline (which can be found under 'Thesis Submission details' on the Academic tile in your CamSIS self-service). You are required to submit your thesis for examination by your deadline even if the date falls over a weekend or holiday period.

Your Degree Committee should provide you with guidance for electronic submission; please contact them directly if you require any assistance.

The thesis you submit to your Degree Committee will be the thesis submitted for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the files you upload when submitting your thesis.

Postgraduate students must keep a minimum number of terms of research before they can submit (for example, 9 for the full-time PhD or 15 for the part-time PhD or EdD) unless they have been granted an allowance or exemption of terms. If you attempt to submit too early and have not applied for an allowance or exemption of terms your submission will not be accepted.

What is needed?

You must include the following inside your thesis:

1. A title page displaying:

  • the full title of the thesis,

  • your full name (as it appears on your passport),

  • your college,

  • the date of your submission (month and year)

  • and a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Master of Science/Master of Letters (as appropriate)."

Please note that the University logo should not be used as your thesis is your work and not the work of the University. If you wish to use a logo on your title page, you are advised to ask your College about the use of their logo.

2. A declaration in the preface stating:

  • This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the preface and specified in the text.

  • It is not substantially the same as any work that has already been submitted before for any degree or other qualification except as declared in the preface and specified in the text.

  • It does not exceed the prescribed word limit for the [insert relevant] Degree Committee. (For more information on the word limits for the respective Degree Committees see Word Limits and Requirements of your Degree Committee)

3. An abstract/summary of your thesis

You must also submit the following documents (not included inside the thesis):

  1. One declaration form 

  2. Optional: Research Impact Statement
    In recognition that COVID-19 may have impacted on your research, you are invited to submit a Research Impact Statement with your thesis. The purpose of the statement is for you to describe any restrictions or difficulties experienced in undertaking your research as a result of COVID-19 and to provide details of any alternative arrangements made to complete the work for your thesis. Further details can be found in the guidance for students and the form can be downloaded here.

How do I include additional materials?

Students other than those in the Faculty of Music must seek permission through their CamSIS Self Service page if they wish to submit additional materials alongside their thesis (e.g. videos, computer programmes, etc). This process should be initiated prior to the thesis submission. If a thesis is submitted with additional materials and without permission to include these materials, it will be held by the Degree Committee until approval is confirmed. If you are granted permission to submit additional materials, these will also need to be uploaded to the University repository and appended to your hardbound thesis when you submit your final thesis, post examination.

Students in the Faculty of Music can submit musical scores and audio or video recordings of compositions without needing to apply to include additional materials.

How do I submit a revised thesis?

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for a doctoral degree, you need to follow the same procedure as for the original thesis submission.

I have submitted my thesis for examination to the Degree Committee, what happens next?

When you submit your thesis for examination the Degree Committee will check it is complete, acknowledge receipt, and inform Student Registry you have made your submission. The Student Registry will update your CamSIS record.

The Degree Committee will then forward your thesis on to your examiners. If you have not received confirmation of the date of your oral examination within six weeks of submitting your thesis, contact your Degree Committee. Any questions with regard to your thesis at this stage should be directed to the Degree Committee.

Your Examiners should not ask you for a printed copy of your thesis or other material in advance of your oral examination.