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Coronavirus/COVID-19 update

Please note that until further notice Student Registry will be closed due to the Coronavirus outbreak and will therefore not be in a position to receive softbound submissions. During this period of closure students will be required to submit their thesis to their Degree Committee electronically. Please contact your Degree Committee for guidance on submission. If you are not sure who your Degree Committee administrator is, your Department will be able to advise. While Student Registry is closed we will not require you to submit the thesis submission checklist or the loose copies of the abstract. You should still submit the declaration form. Some Departments/Degree Committees may still require the abstract to be uploaded with the thesis - please check local guidance.

We appreciate that the current situation may affect your ability to submit your thesis.  If the preparation of your thesis has been or is affected by the COVID-19 outbreak and you need additional time, you should apply for an extension to your submission deadline.  You can do this via your CamSIS self-service account.

Submitting the Softbound Thesis

The thesis you submit to Student Registry will be the thesis submitted for examination.  It is not possible to 'retract submission' or to send a revised copy directly to your examiners.You may be asked by your Degree Committee to provide an electronic copy of your thesis - this must be identical to the submitted softbound copy. Please note that you must submit before 5.30pm on your submission deadline (which can be found under 'Thesis submission details' on the Academic tile in your CamSIS self-service) unless your deadline falls over the weekend in which case you must submit your thesis by 5.30pm on the Friday before. 

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for the PhD or EdD degree, you need to follow the same procedure as for the original softbound thesis submission.

What format does my thesis have to be in?

The thesis must:

  • be written in English, apart from quotations and recognised technical formulae

  • be typescript on A4 paper

  • be portrait format

  • use double-sided printing where possible

  • use one-and-a-half spaced type

Any photographs or other illustrations should be scanned or printed into the text. 

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning of your work, as well as larger structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree. You are therefore advised to check your thesis thoroughly prior to submission to ensure clear, formal English has been used throughout and that there are minimal typing and/or spelling mistakes.

PhD, EdD, EngD, MD, MLitt, MSc

How do I present my softbound thesis?

You must submit two bound copies of the thesis for examination.  Candidates for the MD degree must submit three copies of their thesis.  Softbound thesis must be bound in such a way for the contents to be securely fixed within the covers, i.e. spiral bound.

You may submit a hardbound thesis as your first submission, along with all the paperwork listed below for a first submission. However, if corrections to your thesis are required, you will need to produce a new, corrected, hard bound edition. Should you decide to submit a hard bound thesis at this stage please also follow the guidance on the minimum requirements for a hardbound copy of thesis for Hardbound Submission.

Further information and guidance about printing and soft binding your thesis can be found on the Graduate Union website.

What paperwork is needed?

Bound inside the thesis you must include the following:

1. A title page displaying:

  • the full title of the thesis,

  • your full name (as it appears on your passport),

  • your college,

  • the date of your submission (month and year)

  • and a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

  • This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the preface and specified in the text.

  • It is not substantially the same as any work that has already been submitted before for any degree or other qualification except as declared in the preface and specified in the text.

  • It does not exceed the prescribed word limit for the [insert relevant] Degree Committee.  For more information on the word limits for the respective Degree Committees see Word Limits and Requirements of your Degree Committee

Loose with the thesis (not bound inside) you must provide the following:

  1. One completed thesis submission checklist (not required while Student Registry closed due to the coronavirus situation)

  2. One declaration form 

  3. Two loose copies of your abstract/summary, of about 300 words in length, with your name and thesis title on it. This must be identical to the abstract/summary bound into your thesis. (not required by Student Registry while closed due to the coronavirus situation, but some Degree Committees/Departments may require you to submit the abstract with your thesis - please consult local guidance)

Including additional materials 

Students other than those in the Faculty of Music must seek permission through their CamSIS Self Service page if they wish to submit additional materials alongside their thesis. This process should be initiated prior to the softbound submission.  If a thesis is submitted with additional materials and without permission to include these materials, it will be held in Student Registry until approval is confirmed. If you are granted permission to submit additional materials, these will also need to be uploaded to the University repository when you submit your final thesis, post examination.

Students in the Faculty of Music can submit musical scores and audio or video recordings of compositions without needing to apply to include additional materials.

How do I submit my softbound thesis?

You can do this:

  • in person to the reception of the Student Services Centre

  • through a third party to the reception of the Student Services Centre

  • by post

Where do I submit my softbound thesis?

Student Registry

Student Services Centre

New Museums Site

Cambridge

CB2 3PT

I have submitted my softbound thesis to the Student Registry, what happens next?

When you submit your softbound thesis in person you will be given an Acknowledgement of soft bound thesis, which contains useful information on what happens next regarding your examination process and what rules apply to you at this time. If you submit your thesis by post the acknowledgement will be emailed to you.

The Student Registry will update your CamSIS record and send your thesis to the appropriate Degree Committee, who will forward it on to your examiners. If you have not received confirmation of the date of your oral examination within six weeks of submitting your thesis, contact your Degree Committee. Any questions with regard to your thesis at this stage should be directed to the Degree Committee.