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The Student Registry administers the postgraduate awards on behalf of the AHRC. We administer maintenance payments and fieldwork payments to students, and payments of the University Composition fee to the colleges, as well as any changes to awards. The Student Registry has the authority to approve changes to awards on behalf of the AHRC.

Who to Contact

The contact is: AHRC Scholarships Administrator, 4 Mill Lane, Cambridge, CB2 1RZ (


AHRC Funding Guide and Terms and Conditions

AHRC Student Funding Guide (This also contains the 'Terms and Conditions' of your awards)

The following are useful sections of the Guide:

  • Student Registration + length of award
  • Paid Work
  • Disabled Student Allowance
  • Additional funding opportunities (RTSG, SDF, Fieldwork, Conferences, Visits)
  • Suspension, Maternity
  • Change of Status (e.g. from full-time to part-time)
  • Termination of Award

AHRC Website (for Current Award Holders)


Progress Reports

To continue your award from year to year (doctoral only), your Supervisor must provide a satisfactory report of your progress on the online system: Cambridge Graduate Supervision Reporting System (by July).



'Full' Award

You will receive:

'Fees-Only' Award

You will receive:

Maintenance payments
Full AHRC award holders will receive their maintenance quarterly by BACS paid directly into their UK bank account. In order to receive your first instalment of your award you will need to provide your UK bank account details and register in person at the Student Registry at the start of Michaelmas Term.

Fee payments
All award holders have their combined fees paid for by their AHRC award. Colleges are notified by us that you will be funded in this way but if you receive a fee bill from your college please advise them to redirect it to the Student Registry.

If you intermit or withdraw from study during your award, you are not entitled to any maintenance or fee payments from the date you intermit/withdraw from study. If any funds have been paid to you in advance, you must refund the AHRC (via Student Registry) immediately. See 'Suspension of award' below.

Maintenance Payments Schedule:

Expected payment date To cover period
On or around 1st October 1 Oct - 31 Dec
On or around 1st January 1 Jan - 31 Mar
On or around 1st April 1 Apr - 30 Jun
On or around 1st July 1 Jul - 30 Sep

If you have not received payment when expected, please contact the Scholarships Administrator.


Applications for Research Training Support Grants (RTSG), Student Development Funds (SDF) and High Cost Training/ Primary Research Costs

These funds are only available for Doctoral Students.  AHRC Celtic Language award holders, Collaborative Doctoral 'CDA' Award holders and CEELBAS award holders are not eligible to apply for these funds please contact your Department for advice on funding available.  Please see the sections below for full information.

Eligible students - please contact Alistair Swiffen to discuss your application before submitting it.

Research Training Support Grants (RTSG)

AHRC students can apply for funds from the Research Training Support Grant (RTSG) to enable them to undertake overseas and UK study visits/fieldwork, attend conferences, and to cover other primary research costs. All AHRC funded doctoral students are eligible to apply for these funds, apart from those who are writing up. However, students who have already received one allocation from RTSG funds will not normally be funded again during the life of their PhD.

Please read Cambridge AHRC DTP guide if you are considering applying for the RTSG below.

How to Apply for the RTSG

Applicants apply for the AHRC RTSG via the online portal which is available now at the link -

Supervisors should show support for each application by countersigning the application form.

There are three competitions a year for additional allowances and you are encouraged to apply. However, please do not expect full funding from AHRC and do apply to all other sources of funding available.If you wish to seek advice on your application please contact the Scholarships Administrator.

Closing date for 2018/19 applications:

Michaelmas Term Wednesday 31 October 2018
Lent Term Thursday 31 January 2019
Easter Term Tuesday 7 May 2019

 Please note:

  • The application closing dates are firm dates and the application form will close at midnight on the closing date.
  • Retrospective applications are not permitted.
  • Approved funds are for a particular purpose and original receipts will be requested.
  • If your visit plans change you must inform us as further approval will be needed.
  • Applicants will be notified of results within one month of the closing date.
  • You should also apply for University Fieldwork Funding please visit Leave to Work Away From Cambridge for information on how to apply.
  • You may also need to apply for 'Leave to Work Away' from the University on your CamSIS Self-Service pages
  • Travel Insurance cover limitations may apply - please see link below for further details on University travel insurance cover and ensure you comply with these limitations.

Travel Insurance cover limitations explained

The School of Arts and Humanities offers a 'graduate-led conference scheme' for students within its school. The AHRC Doctoral Training Programme also offers student-led study groups (for AHRC DTP student only) - see the AHRC DTP training website.

AHRC Confirmation of Expenses Form


Student Development Fund (SDF)

Cambridge AHRC DTP students can apply for funds from the Student Development Fund (SDF). This funding is primarily available to extend the duration of PhD study flexibly and responsively - i.e. to support an appropriate range of training for individual AHRC-funded students according to their individual needs. This may include: Study Visits; Placements; International Placements; Skills Development; High Cost training; attendance at conferences. For more information, see the Cambridge AHRC DTP guide.

How to Apply for SDF

Applications are to be made via the online portal:

link -


High Cost Training/ Primary Research Costs

Please see the Cambridge AHRC DTP guide for further information about these funds. 


International Placement Scheme (IPS)

The International Placement Scheme (IPS) is an annual programme providing Research Fellowships to AHRC and ESRC students, early career researchers and doctoral-level research assistants.  In 2018 the world leading IPS institutions were:

  • Harry Ransom Centre (HRC), The University of Texas at Ausin, USA
  • The Huntingdon Library, California, USA
  • The Library of Congress (LoC) Washington DC, USA
  • National Institutes of the Humanities (NIHU), Japan
  • Shanghai Theatre Academy (STA), Shanghai, China
  • Smithsonian Institution, Washington D.C., USA
  • The Yale Centre for British Art (YCBA), Connecticut, USA


Suspension (Intermission of Award)

The circumstances in which you can suspend your award are given in the most recent AHRC 'Student Funding Guide' and also look here for further information about medical and non-medical intermission.  If you wish to suspend you award please apply to intermit via your CamSIS self-service page

Applications to intermit can take some time to be fully approved, so please inform the Scholarships Adminstrator as soon as you think you may have to suspend, so that we can stop the next maintenance payment - otherwise you will have to return any overpayments to the AHRC (via the Student Registry). 

Note:  Retrospective Intermission - The University allows intermission to be backdated for up to 30 days from the date of application whereas the AHRC only permit retrospective intermission for the current term of study you are in.  Therefore the University and AHRC rules differ and dates of thesis submission as a result of intermission will vary between the University and AHRC.  You will be expected to submit according to the AHRC date.


Parental Leave

The AHRC follows RCUK guidance on the provision of maternity and other parental leave. The most recent RCUK can be found here.

Maternity and Adoption Leave

Students are entitled to 52 weeks leave paid at the following rate:

Weeks 1 – 26    Full stipend

Weeks 27 – 39  Equivalent of statutory maternity pay (circa 41%)

Weeks 40 – 52  Unpaid

There is no qualifying period for maternity or adoption leave. The end date of the studentship will be extended to reflect any period of leave. There is no limit to the number of periods of leave that students may take during a studentship.

Students must complete an application to the University to intermit their studies and an application to the AHRC DTP for maternity/adoption leave. Please return the following form to For maternity leave, a student’s original MATB1 should be sent to the Scholarships Administrator, Student Registry, 4 Mill Lane, CB2 1RZ.

Application form

Paternity Leave

Students are entitled to 10 days leave paid at on full stipend, to be taken at any time during a partner’s pregnancy or within three months following the birth. There is no qualifying period for paternity leave. The end date of the studentship will not be extended to reflect the period of leave. No application for paternity leave is necessary.

Shared Parental Leave

Shared parental leave entitlement is calculated on the same basis as for University employees. The University policy on shared parental leave can be found here.

Students are entitled to take or share up 52 weeks leave during the child’s first year, less the weeks spent by the partner on maternity or adoption leave. Shared parental leave is in addition to any paternity leave entitlement but any paternity leave not taken by the start of a period of shared parental leave will be lost.

The schedule for shared parental pay is as follows:

Weeks 1 – 18 (minus any period of maternity, adoption or paternity pay already received)     Full stipend

Weeks 19 – 39 (minus any period of maternity, adoption or paternity pay already received)   Equivalent of statutory shared parental pay (circa 41%)

Weeks 40 -52    Unpaid

There is no qualifying period for shared parental leave. The end date of the studentship will be extended to reflect any period of leave. There is no limit to the number of periods of leave that students may take during a studentship.

Students must complete an application to the University to intermit their studies and an application to the AHRC DTP for shared parental leave. Please email for information on applying to the AHRC DTP.

Application form


Permanent Withdrawal

If you need to leave your course you must take 2 actions:

  1. Initiate 'Withdrawal' from University form from Self-Service. The date of withdrawal will mark the end of eligibility for AHRC award benefits.
  2. Contact the Student Registry by e-mail immediately to signal your intention.  The Scholarships Administrator will discuss the implications with you and advise you how to avoid repayments (as maintenance is paid in advance).

Once an award is terminated it is not possible to reinstate an award.

Proceed to Self-Service


Change of Status (e.g. from full-time to part-time)

The circumstances under which you can change your status award are given in the most recent AHRC's 'Student Funding Guide' 

  • Apply via the University and we will assess this application

Proceed to Self-Service


Submitting Your Thesis

Please notify the Scholarships Administrator if you intend to submit your thesis prior to your award end date.  In terms of the impact on AHRC funding the terms and conditions state the following:

In some cases, students may submit their thesis prior to the end of their award. Where the student continues to undertake work that is directly linked to their thesis, it is permissible for the doctoral award to continue to the end of the quarter in which the thesis is submitted. If the student submits on or after the original end date then the funding must cease on the end date

The AHRC requires you to submit your thesis within one year of the end date of your award. If for any reason you are unable to meet this deadline please contact the Scholarships Administrator as soon as possible. It may be possible to apply to the AHRC (via the Student Registry) for an extension to your submission deadline, but this is usually only granted in exceptional circumstances.

It is not possible to intermit your AHRC award during the fourth year of your award. If you apply for intermission during your fourth year you will need to contact the Scholarships Administrator. 

Information on Extending your University Submission Date is available on our website Extending your submission date


Disability Support Allowance

Please make contact with the Disability Resource Centre to discuss your needs.