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The Student Registry administers the postgraduate awards on behalf of the AHRC. We administer maintenance payments and fieldwork payments to students, and payments of the University Composition fee to the colleges, as well as any changes to awards. The Student Registry has the authority to approve changes to awards on behalf of the AHRC.

 

Who to Contact

The contact is: AHRC Scholarships Administrator, 4 Mill Lane, Cambridge, CB2 1RZ (graduate.funding@admin.cam.ac.uk).

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AHRC Funding Guide and Terms and Conditions

AHRC Student Funding Guide (This also contains the 'Terms and Conditions' of your awards)

The following are useful sections of the Guide:

  • Student Registration + length of award
  • Paid Work
  • Disabled Student Allowance
  • Additional funding opportunities (RTSG, SDF, Fieldwork, Conferences, Visits)
  • Suspension, Maternity
  • Change of Status (e.g. from full-time to part-time)
  • Termination of Award

AHRC Website (for Current Award Holders)

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Progress Reports

To continue your award from year to year (doctoral only), your Supervisor must provide a satisfactory report of your progress on the online system: Cambridge Graduate Supervision Reporting System (by July).

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Payments

'Full' Award

You will receive:

'Fees-Only' Award

You will receive:

Maintenance payments
Full AHRC award holders will receive their maintenance quarterly by BACS paid directly into their UK bank account. In order to receive your first instalment of your award you will need to provide your UK bank account details and register in person at the Student Registry at the start of Michaelmas Term.

Fee payments
All award holders have their combined fees paid for by their AHRC award. Colleges are notified by us that you will be funded in this way but if you receive a fee bill from your college please advise them to redirect it to the Student Registry.

Overpayment
If you intermit or withdraw from study during your award, you are not entitled to any maintenance or fee payments from the date you intermit/withdraw from study. If any funds have been paid to you in advance, you must refund the AHRC (via Student Registry) immediately. See 'Suspension of award' below.

Maintenance Payments Schedule:

Expected payment date To cover period
On or around 1st October 1 Oct - 31 Dec
On or around 1st January 1 Jan - 31 Mar
On or around 1st April 1 Apr - 30 Jun
On or around 1st July 1 Jul - 30 Sep

If you have not received payment when expected, please contact the Scholarships Administrator.

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Research Trips (Study Visits) and Conferences

[Doctoral Students Only]

AHRC Collaborative Doctoral 'CDA' Award holders are not eligible to apply for these funds please contact your Department for advice on funding available.

Research Training Support Grant (RTSG)

AHRC students can apply for funds from the Research Training Support Grant (RTSG) to enable them to undertake overseas and UK study visits/fieldwork, attend conferences, and to cover other primary research costs. All AHRC funded doctoral students are eligible to apply for these funds, apart from those who are writing up. However, students who have already received one allocation from RTSG funds will not normally be funded again during the life of their PhD.

Please read Guidance for AHRC Allowances if you are considering applying for the RTSG below.

How to Apply for the RTSG

Applicants apply for the AHRC RTSG via the online portal which is available now at the link - https://webservices.admin.cam.ac.uk/ncbk/abrt/fp.cgi.

Supervisors should show support for each application by countersigning the application form.

There are three competitions a year for additional allowances and you are encouraged to apply. However, please do not expect full funding from AHRC and do apply to all other sources of funding available.If you wish to seek advice on your application please contact the Scholarships Administrator.

Closing date for 2016/17 applications:

Michaelmas Term Wednesday 9 November 2016
Lent Term Wednesday 25 January 2017
Easter Term Wednesday 26 April 2017

 Please note:

  • The application closing dates are firm dates and the application form will close at midnight on the closing date.
  • Retrospective applications are not permitted.
  • Approved funds are for a particular purpose and original receipts will be requested.
  • If your visit plans change you must inform us as further approval will be needed.
  • Applicants will be notified of results within one month of the closing date.
  • You should also apply for University Fieldwork Funding please visit Leave to Work Away From Cambridge for information on how to apply.
  • You may also need to apply for 'Leave to Work Away' from the University on your CamSIS Self-Service pages

The School of Arts and Humanities offers a 'graduate-led conference scheme' for students within its school. The AHRC Doctoral Training Programme also offers student-led study groups (for AHRC DTP student only) - see the AHRC DTP training website.

AHRC Confirmation of Expenses Form

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SDF

Cambridge AHRC DTP students can apply for funds from the Student Development Fund (SDF). This funding is primarily available to extend the duration of PhD study flexibly and responsively - i.e. to support an appropriate range of training for individual AHRC-funded students according to their individual needs. This may include: Study Visits; Placements; International Placements; Skills Development; High Cost training; attendance at conferences. For more information, see the Cambridge AHRC DTP guide.

How to Apply for SDF

Applications are to be made via the online portal:

link - https://webservices.admin.cam.ac.uk/ncbk/abrt/fp.cgi

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Suspension (Intermission of Award)

The circumstances in which you can suspend your award are given in the most recent AHRC 'Student Funding Guide', available at the top of this page.  If you wish to suspend you award please apply to intermit via your CamSIS self-service page (link below).

You will also need to apply for University Intermission of Studies. Application to intermit can take some time to be fully approved, so please inform Kathy White about your AHRC award as soon as you think you may have to suspend, so that we can stop the next maintenance payment - otherwise you will have to return any overpayments to the AHRC (via the Student Registry).

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Maternity/Paternity Leave

Maternity Leave

See the AHRC Student Funding Guide for details of entitlement

The  allowance is 6 months' fully paid extension and up to 6 months' unpaid suspension of your award directly afterwards.

There is a separate application process for maternity/paternity leave in addition to your University 'application to intermit'. Please complete the application form below and submit it to the Scholarships Administrator at the Student Registry.

Please also send a copy of your MATB1 form to the Scholarships Administrator.

You will also need to apply for University Intermission of Studies. Application to intermit can take some time to be fully approved.

Proceed to Self-Service

Paternity Leave

Please refer to the Research Council Terms and Conditions for information about entitlement.  The usual entitlement is two weeks paid leave.

See the relevant AHRC Student Funding Guide for details.

You will also need to apply for University Intermission of Studies.

Proceed to Self-Service

Shared Parental Leave/ additional Parental Leave

Please note the maximum paid Maternity/Paternity leave is 6 months in total across both partners combined.

You will also need to apply for University Intermission of Studies.

Proceed to Self-Service

AHRC Maternity/ paternity leave application form

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Permanent Withdrawal

If you need to leave your course you must take 3 actions:

  1. Initiate 'Withdrawal' from University form from Self-Service. The date of withdrawal will mark the end of eligibility for AHRC award benefits.
  2. Contact the Student Registry by e-mail immediately to signal your intention.  The Scholarships Administrator will discuss the implications with you and advise you how to avoid repayments (as maintenance is paid in advance).

Once an award is terminated it is not possible to reinstate an award.

Proceed to Self-Service

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Change of Status (e.g. from full-time to part-time)

The circumstances under which you can change your status award are given in the most recent AHRC's 'Student Funding Guide' document, available at the top of this page.

  • Apply via the University and we will assess this application

Proceed to Self-Service

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Submitting Your Thesis

Please notify the Scholarships Administrator if you intend to submit your thesis prior to your award end date, so that we can advise you on any implications this may have on your maintenance and fees. Please note – you are normally not eligible for maintenance after you have submitted your thesis.

The AHRC requires you to submit your thesis within one year of the end date of your award. If for any reason you are unable to meet this deadline please contact the Scholarships Administrator as soon as possible. It may be possible to apply to the AHRC (via the Student Registry) for an extension to your submission deadline, but this is usually only granted in exceptional circumstances.

It is not possible to intermit your AHRC award during the fourth year of your award. If you apply for intermission during your fourth year you will need to contact the Scholarships Administrator. 

Information on Extending your University Submission Date is available on our website Extending your submission date

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Disability Support Allowance

Please make contact with the Disability Resource Centre to discuss your needs.

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