If you feel your study or exam performance is impacted by illness, grave cause or a disability then you should contact your College Tutorial Office as soon as you realise there is a problem. Your Tutor will be able to give you advice on the best course of action regarding your studies and assessment and can offer guidance and support in other ways, including other pastoral care and directing you to external sources of help which may extend beyond these application processes.
What applications does the EAMC consider?
| Application type | Purpose | Deadline |
|---|---|---|
| Intermission or disregarding terms | for students who need a break from studies due to illness or grave cause | usually the term the circumstances begin, but must apply before 1st exam in the final exam period |
| Resuming study | following intermission or a period of illness |
24 August to resume in Michaelmas Term 24 November to resume in Lent Term 24 March to resume in Easter Term |
| Extensions to the submission deadline for coursework or dissertations | extensions to submission deadlines of more than seven days/the maximum amount permitted by self-certification | By the submission deadline |
| Exam Allowances | remedies for students who miss all or part of an exam due to serious and unexpected illness or grave cause | within 7 days of the impacted exam |
| Exam Access Arrangements also known as Reasonable Adjustments | adjustments for students with long term health conditions or disabilities that substantively disadvantage students when undertaking assessments | division of Lent Term for Easter Term exams |
| Adjusted Modes of Assessment (AMA) and Adjusted Modes of Study (AMS) alternative forms of assessment or studying one year's worth of academic provision over two years | for students with a disability, where other reasonable adjustments do not sufficiently mitigate the specific substantial disadvantage of their disability | AMA - 7 November for Easter Term exams; AMS - 12 September for Michaelmas Term or 28 November for Lent Term |
| Permission to undertake non-standard combinations of papers | where students have been mistakenly permitted to undertake illegal paper combinations | as soon as the error is realised |
| Conditional allowance of a term | for students who have been out of residence for more than the maximum number of days permitted within a term | as soon as residency requirements are not met, and in any case prior to sitting exams |
How to apply
It is strongly recommended that Colleges apply on behalf of students for all these processes to reduce administrative burden for students, to ensure the student has received appropriate procedural advice and has also been directed to appropriate support.. Applications will be considered during scheduled EAMC Committee meeting (Dates of meetings). For some processes, where the matter is straightforward, the Secretary of the EAMC may be able to consider the application under delegated authority without a full meeting.
When will you receive a decision?
You will usually receive a response to an application within 10 working days after the EAMC meeting. The response will be sent to you and your College, or just your College if this was your preference. Please wait 10 working days before following up on any applications.