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Applying for a change of your student status

Applications for such things as intermission (a break from study), leave to work away from Cambridge, or an extension to your submission date are considered changes to your student status.

How do I apply for a change of my status?
You can make an application to change your student status via the 'apply for things' section of your CamSIS self-service. To submit an application, navigate to this section and select the application you would like to make. Once you have followed the instructions for completing the online form and clicked 'submit request', your application will be sent to your Supervisor for consideration before being sent to the next stages of the approval process.

Who will consider my application?
Applications to change your student status are considered by five approval parties:

1. Your Supervisor
2. Your Department
3. Your College
4. Your Degree Committee
5. The Student Registry, on behalf of the Board of Graduate Studies.

When you submit an application via CamSIS, a notification is sent to your Supervisor, who will then confirm whether he or she approves what you have requested. Once your supervisor confirms his or her decision, your application will progress to each approval party in the order given above.

The final decision regarding your application will be made at the Student Registry. All applications are considered in line with the policy of the Board of Graduate Studies. The policy for each type of change of status application is available to read on the ‘your student status’ pages of this website.

Tracking the progress of your application.
You can track the progress of your application by clicking the ‘show progress’ button in the ‘application forms’ section of your CamSIS self-service. Click here to see a screenshot.
This will take you to your pending application, where you will be able to see the stage of approval your application is at, and read any comments made by the approval parties.

How long will the application take?
It is not always possible to estimate how long each approval party will take to confirm their decision, but you should allow for at least seven days for each approval stage. If you are concerned that your application is not progressing as expected, you should check which approval stage your application is at via your self-service and contact the approval party directly.

The outcome of your application.
It is important to note that, if your application does not comply with the policy of the Board of Graduate Studies, it will not be approved by the Student Registry. For this reason, you should make sure that you have carefully read the policy relating to the change of status you are applying for before submitting your application. The Student Registry may contact you or your Degree Committee for more information about your application, or to ask to you to submit supporting documents you may have forgotten to include.  

You will receive an email from the Student Registry confirming the outcome of your application. The email will be copied to the other approval parties and will include important information about your student record.

If you are not satisfied with the outcome of your application, you can request a reconsideration by emailing the Student Registry at recordsandexams@admin.cam.ac.uk. You would need to include new information to support your appeal, and your Degree Committee would be asked to provide a supporting case.

Applications for change of department
The process for applying for a change of department currently requires two paper forms to be completed: one by each department. To initiate the application, you will complete an online form via your CamSIS self-service. This form will generate a PDF document which you will need to print and send to each department for approval. Each form will require the signatures of the approval parties for each department. Once the forms are complete, they should be submitted to the student registry for approval.