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Submitting the Soft Bound Thesis

The first submission of your thesis must be fully prepared and carefully checked.

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning, as well as larger, structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree.

What format does my thesis have to be in?

The thesis must:

  • be written in English, apart from quotations and recognised technical formulae

  • be thoroughly checked to ensure clear, formal English has been used throughout and that there are minimal typing errors and/or spelling mistakes

  • be typescript on A4 paper

  • be portrait format

  • use double-sided printing where possible

  • use one-and-a-half spaced type

Any photographs or other illustrations should be scanned or printed into the text. Originals, not photocopies may be used, in which case these must be secured permanently inside the thesis (not by use of adhesive tape).

 

PhD, EdD, EngD, MD, MLitt, MSc students

How do I present my thesis?

You must submit two bound copies of the dissertation for examination.  Candidates for the MD degree must submit three copies of their dissertation.  Soft-bound thesis must be bound in such a way for the contents to be securely fixed within the covers, i.e. spiral bound.

You may submit a hard bound thesis as your first submission, along with all the paperwork listed below for a first submission. However, if corrections to your thesis are required, you will need to produce a new, corrected, hard bound edition. Should you decide to submit a hard bound thesis at this stage please also follow the guidance on the minimum requirements for a hardbound copy of thesis for Hardbound Submission.

Further information and guidance about printing and soft binding your dissertation can be found on the website of the Graduate Union.

What paperwork is needed?

Bound inside the thesis you must include the following:

1. A title page displaying:

  • the full title of the thesis,

  • your full name (as it appears on your passport),

  • your college,

  • the date of your submission (month and year)

  • and a declaration stating: "This dissertation is submitted for the degree of Doctor of Philosophy/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

  • This dissertation is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the Preface and specified in the text.

  • It is not substantially the same as any that I have submitted, or, is being concurrently submitted for a degree or diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text. I further state that no substantial part of my dissertation has already been submitted, or, is being concurrently submitted for any such degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text

  • It does not exceed the prescribed word limit for the relevant Degree Committee.  For more information on the word limits for the respective Degree Committee. See Word Limits and Stylistic Conventions: Requirements of the Degree Committees

Loose with the thesis(not bound inside) you must provide the following:

  1. One completed thesis submission checklist

  2. Two copies of the Title Page

  3. Two copies of a Summary/Abstract of about 300 words in length, with your name and dissertation title on it.

  4. One completed statement of length form (not needed for Mathematics or Biology)

  5. One completed Addresses for Examination Purposes Form

  6. One signed Declaration Form

  7. One completed Deposit and Copying of Dissertation Declaration Form

Return completed forms to the Student Registry.

Including a CD-Rom (or other item)

You may seek permission through the CamSIS Self Service page to submit a CD-Rom or other item with your dissertation. Datasets supplied on a CD as a separate item or an additional volume connected to the printed thesis but not included within it require this permission. This process should be initiated prior to the soft bound submission.

How do I submit my thesis?

You can do this:

  • in person

  • through a third party

  • by post

Where do I submit my thesis?

Your thesis should be submitted to the following address:

Student Registry
Academic Division
University of Cambridge
4 Mill Lane Cambridge
CB2 1RZ

I have submitted my thesis to the Student Registry, what happens next?

When you submit your thesis, either in person or by post, you will be given/emailed a document, Acknowledgement of soft bound thesis, which contains useful information on what happens next regarding your examination process and what rules apply to you at this time. 

The Student Registry updates your CamSIS record and then sends your thesis to the appropriate Degree Committee, who arrange the oral examination When you (viva voce). If you have not heard from the Degree Committee within six weeks of submitting your dissertation, do contact them. Any questions with regard to your thesis at this stage should be directed to the Degree Committee.

MPhil by dissertation and oral

How do I present my thesis?

You must submit two typed copies of the thesis in durable binding with your name clearly marked on the front cover.

You are advised to carefully check your thesis for typing errors, spelling mistakes and poor grammar or written expression. The thesis, apart from quotations and recognised technical formulae, must be written in English.

Secured inside the thesis there must be:

  • a title page containing:

    • the thesis title

    • your name as it appears on your passport 

    • your College

    • the Date (optional)

    • and a Declaration stating: This dissertation is submitted for the degree of Master of Philosophy.

  • a declaration page in the Preface stating: This dissertation is the result of my own work and includes nothing which is the outcome of work done in collaboration except where specifically indicated in the text.

  • Where appropriate, a Statement of Length stating that the thesis does not exceed the word limit for the respective Degree Committee.

Unconnected or unrelated work which has previously been published can be submitted along with the thesis - and may be considered by the examiners at their discretion.

When do I need to submit by?

You will be have a date and time by which your thesis must be submitted to your Degree Committee - see Dissertation and Submission Arrangements more information. 

When will I find out my results?

Results are usually posted after your Degree Committee has met and this can vary widely, as such you should contact your Degree Committee for further information.

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