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Please note that there are currently two AHRC funded Doctoral Training Partnerships operating within the University. Though the main characteristics of the AHRC funded programmes remain the same, there are certain aspects and procedures that are DTP specific. Please ensure that you are following the procedures set for your AHRC DTP.

The Cambridge AHRC DTP includes students that belong to the five cohorts that have started their doctoral studies between 2014 and 2018.

The Open-Oxford-Cambridge AHRC DTP (OOC DTP) includes those who started/will be starting their doctoral studies between 2019 and 2023. (The Training Grant Funding Guide refers to the new scheme as DTP2.)

The information on this page is applicable to OOC DTP students only!

If you are a Cambridge AHRC DTP student, please visit this webpage.

 

The Student Funding Team administers the postgraduate awards on behalf of the OOC DTP. We administer maintenance payments and fieldwork payments to students, and payments of the University Composition fee to the colleges, as well as any changes to awards. The Student Funding Team has the authority to approve changes to awards on behalf of the OOC DTP.

 

Who to Contact

The contact is: AHRC Scholarships Administrator, Student Funding Team, Student Services Centre, New Museums Site, Cambridge, CB2 3PT (postgraduatefunding@admin.cam.ac.uk).

 

AHRC Funding Guide and Terms & Conditions

The AHRC Training Grant Funding Guide 2018-19 and the related UK Research and Innovation Training Grants Terms and Conditions regulates the management of the grant. These documents may also contain useful sections for you such as:

  • Disabled Student Allowance
  • Additional funding opportunities (RTSG)
  • Suspensions and absence
  • Change of Status (e.g. from full-time to part-time)
  • Submission due dates
  • Termination of Award

 

Progress Reports

To continue your award from year to year (doctoral only), your Supervisor must provide a satisfactory report of your progress on the online system: Cambridge Graduate Supervision Reporting System (by July).

 

Payments including information on applying for additional funding 

The AHRC award includes:

  • University Composition Fee for both full and fees only award holders
  • Maintenance grant for full award holders (£15,009 full-time rate for 2019/20; part-time rate is 60% of this)
  • You can also apply for contribution towards the costs of research related expenses and skills training.

Maintenance payments

Full AHRC award holders will receive their maintenance quarterly by BACS paid directly into their UK bank account. In order to receive your first installment of your award you will need to provide your UK bank account details and register in person with the Scholarships Administrator at the Student Services Centre at the start of Michaelmas Term.

Fee payments

All award holders have their combined fees paid for by their AHRC award. Colleges are notified by the Student Funding Team that you will be funded in this way but if you receive a fee bill from your College please advise them to redirect it to the Student Funding Team. 

Overpayment

If you intermit or withdraw from study during your award, you are not entitled to any maintenance or fee payments from the date you intermit/withdraw from study. If any funds have been paid to you in advance, you must refund the AHRC (via the Student Funding Team) immediately. See 'Suspension of award' below.

Fees only students will receive their maintenance grant quarterly from their Colleges directly.

Maintenance Payments Schedule:

Expected payment date To cover period
On or around 1st October 1 Oct - 31 Dec
On or around 1st January 1 Jan - 31 Mar
On or around 1st April 1 Apr - 30 Jun
On or around 1st July 1 Jul - 30 Sep

If you have not received payment when expected, please contact the Scholarships Administrator. 

Additional Funding 

Once the OOC DTP Manager has informed the Student Funding Team about the approved additional funding, the Scholarships Administrator will advise if you need to apply for Leave to Work Away. When all is approved you will receive the funding with the next available payroll run. If you are able to plan your additional activities in good time, you may be able to receive the additional funding in advance. 

Please ensure that you retain all original receipts and submit them to the Student Funding Team within one month after the end date of your additional activity. Please note that only receipted items will be eligible for funding, any expenses without corresponding receipts should be returned to the Student Funding Team up to the amount of awarded funding. 

 

Suspension of Award (Intermission of Studies)

The circumstances in which you can suspend your award are given in the most recent AHRC 'AHRC Training Grant Funding Guide 2018-19' and also look here for further information about medical and non-medical intermission.  If you wish to suspend your award please apply to intermit via your CamSIS self-service page

Applications to intermit can take some time to be fully approved, so please inform both the OOC DTP Manager and the Scholarships Administrator as soon as you think you may have to suspend, so that we can stop the next maintenance payment - otherwise you will have to return any overpayments to the AHRC (via the Student Registry). 

Note:  Retrospective Intermission - The University allows intermission to be backdated for up to 30 days from the date of application whereas the AHRC only permit retrospective intermission for the current term of study you are in.  Therefore, the University and AHRC rules differ and dates of thesis submission as a result of intermission will vary between the University and AHRC.  You will be expected to submit according to the AHRC date.

 

Parental Leave

The AHRC follows UKRI guidance on the provision of maternity and other parental leave. 

Maternity and Adoption Leave

Students are entitled to 52 weeks leave paid at the following rate:

Weeks 1 – 26    Full stipend

Weeks 27 – 39  Equivalent of statutory maternity pay (circa 41%)

Weeks 40 – 52  Unpaid

There is no qualifying period for maternity or adoption leave. The end date of the studentship will be extended to reflect any period of leave. There is no limit to the number of periods of leave that students may take during a studentship.

Students must complete an application to the University to intermit their studies and notify the OOC DTP Manager for maternity/adoption leave and apply for a change in your student status.

Paternity Leave

Partners are entitled to up to 10 days paid Ordinary Paternity Leave on full stipend, to be taken at any time during a partner’s pregnancy or within three months following the birth. There is no qualifying period for paternity leave. The end date of the studentship will not be extended to reflect the period of leave. No application for paternity leave is necessary.

Shared Parental Leave

Shared parental leave entitlement is calculated on the same basis as for University employees. The University policy on shared parental leave can be found here.

Students are entitled to take or share up 52 weeks leave during the child’s first year, less the weeks spent by the partner on maternity or adoption leave. Shared parental leave is in addition to any paternity leave entitlement but any paternity leave not taken by the start of a period of shared parental leave will be lost.

The schedule for shared parental pay is as follows:

Weeks 1 – 18 (minus any period of maternity, adoption or paternity pay already received)     Full stipend

Weeks 19 – 39 (minus any period of maternity, adoption or paternity pay already received)   Equivalent of statutory shared parental pay (circa 41%)

Weeks 40 -52    Unpaid

There is no qualifying period for shared parental leave. The end date of the studentship will be extended to reflect any period of leave. There is no limit to the number of periods of leave that students may take during a studentship.

Students must complete an application to the University to intermit their studies and notify the OOC DTP Manager for maternity/adoption leave and apply for a change in your student status.

 

Changing Your Mode of Study (e.g. from full-time to part-time)

The circumstances under which you can change your status award are given in the most recent UKRI's 'UK Research and Innovation Training Grants Terms and Conditions' (June 2019)

You can apply to change your mode of study via your CamSIS self-service. Information on how to do this is available on the ‘Applying for a change in your student status’ page. 

 

Changes to your student status

Guidance on applying for a change in your student status. 

 

Working whilst you study

The University has strict rules on postgraduate students working whilst they are studying. Click here for further information.

 

Holidays

Postgraduate Research students are entitled to take periods of holiday at times agreed with their supervisor, provided that these do not exceed 8 weeks in a given year. 

 

Confirmation of Your Status

 

The Importance of Submitting Your Thesis on Time

OCC DTP award holders are expected to submit their thesis by the end of the funded period, which is set as 3.25 years (10 terms) as a baseline, with the possibility of extensions to reflect specific training needs.

The Submission Rate Survey is an annual survey that calculates the rate of thesis submission by doctoral students who have held AHRC postgraduate studentships. The census date of the survey is 30 September each year. Je-S Student Details is used to collect information from Research Organisations about actual and expected submission dates of doctoral students due to submit by the survey census date.

The AHRC’s monitoring of submission rates is intended to encourage the timely completion of a thesis, and incorporates a sanctions policy. Research Organisations identified in the survey with submission rates below the target thresholds (70%) are ineligible to hold doctoral studentships for two years. The Council will look at the submission rate for the current survey year and the aggregated institutional submission rate for the current year and the preceding three years to give an overall aggregated 4-year submission rate.

 

Disability Support Allowance

Please make contact with the Disability Resource Centre to discuss your needs.

 

Breaking the Silence

The University and Colleges of Cambridge and CUSU have launched a zero tolerance campaign around sexual misconduct called ‘Breaking the Silence – Cambridge speaks out against sexual misconduct’. The campaign highlights a range of new prevention, support and reporting measures. The Breaking the Silence website gives contact points for help, advice and support as well as setting out expectations around mutual respect and consideration and the zero tolerance approach to sexual misconduct. Staff and students are also given information about the University, College and external reporting options via the website. 

 

Dignity at work

There is no place for any form of harassment, victimisation or sexual misconduct at Cambridge. Such behaviour is contrary to the values and ideals of our shared community, subverts the University’s mission and core values and diminishes the dignity and integrity of all parties. Please read more about the University's Dignity at Work Policy.