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Please note that there are currently two AHRC funded Doctoral Training Partnerships operating within the University. Though the main characteristics of the AHRC funded programmes remain the same, there are certain aspects and procedures that are DTP specific. Please ensure that you are following the procedures set for your AHRC DTP.

The Cambridge AHRC DTP includes students that belong to the five cohorts that have started their doctoral studies between 2014 and 2018.

The Open-Oxford-Cambridge AHRC DTP (OOC DTP) includes those who started/will be starting their doctoral studies between 2019 and 2023. (The Training Grant Funding Guide refers to the new scheme as DTP2.)

The information on this page is applicable to OOC DTP students only.

If you are a Cambridge AHRC DTP student, please visit this webpage.


The Student Funding and Fee Policy Team administers the postgraduate awards on behalf of the OOC DTP. We administer maintenance payments and fieldwork payments to students, and payments of the University Composition fee to the Colleges, as well as any changes to awards. The Student Funding and Fee Policy Team has the authority to approve changes to awards on behalf of the OOC DTP.


Who to Contact

The contact is: Frederick Dyke, Student Funding Administrator, Student Funding and Fee Policy Team, Student Services Centre, New Museums Site, Cambridge, CB2 3PT (


AHRC Funding Guide and Terms & Conditions

The AHRC Training Grant Funding Guide 2018-19 and the related UKRI Guidance regulates the management of the grant. These documents may also contain useful sections for you such as:

  • Disabled Student Allowance
  • Additional funding opportunities (RTSG)
  • Suspensions and absence
  • Change of Status (e.g. from full-time to part-time)
  • Submission due dates
  • Termination of Award


Progress Reports

To continue your award from year to year (doctoral only), your Supervisor must provide a satisfactory report of your progress on the online system: Cambridge Graduate Supervision Reporting System (by July).



The AHRC award includes:

  • University Composition Fee for both full and fees only award holders
  • Maintenance grant for full award holders (£15,609 full-time rate for 2021/22; part-time rate is 60% of this)
  • You can also apply for contribution towards the costs of research related expenses and skills training.

Maintenance payments
Full AHRC award holders will receive their maintenance quarterly by BACS paid directly into their UK bank account. In order to receive your first installment of your award you will need to provide your UK bank account details and register in person with the Student Funding Administrator at the Student Services Centre at the start of Michaelmas Term.

Fee payments
All award holders have their combined fees paid for by their AHRC award. Colleges are notified by the Student Funding and Fee Policy Team that you will be funded in this way but if you receive a fee bill from your College please advise them to redirect it to the Student Funding and Fee Policy Team. 

If you intermit or withdraw from study during your award, you are not entitled to any maintenance or fee payments from the date you intermit/withdraw from study. If any funds have been paid to you in advance, you must refund the AHRC (via the Student Funding and Fee Policy Team) immediately. See 'Suspension of award' below.

Fees only students will receive their maintenance grant quarterly from their Colleges directly.

Maintenance Payments Schedule:

Expected payment date To cover period
1 October 1 Oct - 31 Dec
1 January 1 Jan - 31 Mar
1 April 1 Apr - 30 Jun
1 July 1 Jul - 30 Sep

If you have not received payment when expected, please contact the Student Funding Administrator. 


Additional Funding 

Research-related expenses and skills development 

Once the OOC DTP Manager has informed the Student Funding and Fee Policy Team about the approved additional funding, the Student Funding Administrator will advise if you need to apply for Leave to Work Away. When all is approved you will receive the funding with the next available payroll run. If you are able to plan your additional activities in good time, you may be able to receive the additional funding in advance. 

Please ensure that you retain all original receipts and submit them to the Student Funding and Fee Policy Team within one month after the end date of your additional activity. Please note that only receipted items will be eligible for funding, any expenses without corresponding receipts should be returned to the Student Funding and Fee Policy Team up to the amount of awarded funding. 

More information about additional funding through the OOC DTP can be found here

Travel expenses for OOC DTP training 

You will be able to claim back reasonable travel expenses for attending OOC DTP training events that are ​not held in Cambridge. Claims should be made via the below form. You may leave Section 2 blank as it will be the OOC DTP confirming your attendance and the amount you are entitled to claim. 

Please use the below form to submit your research-related or travel expense claim:

OOC DTP Confirmation of Expenses Form 


AHRC International Placement Scheme (IPS)

The International Placement Scheme (IPS) is an annual programme providing Research Fellowships to AHRC and ESRC students, early career researchers and doctoral-level research assistants.  For 2020/21 the world leading IPS institutions are:

  • Harry Ransom Centre (HRC), The University of Texas at Ausin, USA
  • The Huntingdon Library, California, USA
  • The Library of Congress (LoC) Washington DC, USA
  • National Institutes of the Humanities (NIHU), Japan
  • Shanghai Theatre Academy (STA), Shanghai, China
  • Smithsonian Institution, Washington D.C., USA
  • The Yale Centre for British Art (YCBA), Connecticut, USA

Please find more information about the scheme here


Suspension of Award (Intermission of Studies)

The circumstances in which you can suspend your award are given in the most recent AHRC 'AHRC Training Grant Funding Guide 2018-19' and also look here for further information about medical and non-medical intermission.  If you wish to suspend your award please apply to intermit via your CamSIS self-service page

Applications to intermit can take some time to be fully approved, so please inform both the OOC DTP Manager and the Student Funding Administrator as soon as you think you may have to suspend, so that we can stop the next maintenance payment - otherwise you will have to return any overpayments to the AHRC (via the Student Funding and Fee Policy Team). 

Note:  Retrospective Intermission - The University allows intermission to be backdated for up to 30 days from the date of application whereas the AHRC only permit retrospective intermission for the current term of study you are in.  Therefore, the University and AHRC rules differ and dates of thesis submission as a result of intermission will vary between the University and AHRC.  You will be expected to submit according to the AHRC date.


Sick Pay Policy

UKRI students are eligible for thirteen weeks of sick pay within any twelve month period. A student is eligible for sick pay from the first day of their PhD until the end of their funded period, if they produce medical certification in the same manner as for intermission, and if they have not claimed more than thirteen weeks of sick pay in the previous twelve months.

Students should note that by UKRI terms “it is not permissible to provide further funding once the funding end date of the student award has passed”. Therefore, whilst claims for sick pay may be retrospective, this must occur prior to the end of the funded period.

The amount of paid sick leave already taken at any time in the year immediately prior to the date on which a period of sickness absence begins will be taken into account when calculating the amount of sick pay due to the student. Therefore, if a student takes the maximal thirteen-week allowance in one block, they would be ineligible for any further sick pay for a further 39 weeks. Any further sickness necessitating further time away from studying in those 39 weeks (be it continuing from the period of claimed sick pay, or separate from it) will be handled via the existing intermission and suspension of award processes.

Students must contact notifying them of their medical absence, submit medical evidence in the form of a Doctor’s Note, and request sick pay. They must also apply to the Student Registry for an end date extension on CamSIS, no matter how short a period of sick pay claimed.

Provided necessary evidence was submitted, stipend payment will continue through the first thirteen weeks of medical intermission, as per the following examples.

  • Student A takes a 52 week (one year) medical intermission. Their submission deadline and funding end date are extended by 52 weeks on JeS and CamSIS. They are paid their normal stipend for the first thirteen weeks of that intermission, but do not receive any payment for the subsequent 39 weeks.

  • Student B takes a six week medical intermission. Their submission deadline and funding end date are extended by six weeks on JeS and CamSIS. They are paid their normal stipend throughout the six weeks they are on intermission. They still have seven weeks of sick pay allowance remaining to be used in the subsequent 46 weeks.

  • Student C is sick for ten days. Their submission deadline and funding end date are extended by ten days on JeS and CamSIS (note this is an exception to the normal rule of a two week lower bound). They are paid their normal stipend throughout those ten days, keeping the remainder of their 13 week allowance to be used over the rest of the year.

UKRI require ceritifcation for sick leave. Under this basis, medical evidence will be retained, in the same manner as for medical intermissions.


Parental Leave

The AHRC follows UKRI guidance on the provision of maternity and other parental leave. 

Maternity and Adoption Leave

Students are entitled to 52 weeks leave paid at the following rate:

Weeks 1 – 26    Full stipend

Weeks 27 – 39  At a level commensurate with statutory maternity pay 

Weeks 40 – 52  Unpaid

There is no qualifying period for maternity or adoption leave. The end date of the studentship will be extended to reflect any period of leave. There is no limit to the number of periods of leave that students may take during a studentship.

Students must complete an application to the University to intermit their studies and notify the OOC DTP Manager for maternity/adoption leave and apply for a change in your student status.

Paternity Leave

Partners are entitled to up to 10 days paid Ordinary Paternity Leave on full stipend, to be taken at any time during a partner’s pregnancy or within three months following the birth. There is no qualifying period for paternity leave. The end date of the studentship will not be extended to reflect the period of leave. No application for paternity leave is necessary.

Parental Leave

In addition to Oridnary Parental Leave, partners are also entitled to an extended period of unpaid parental leave, up to a maximum of 50 weeks, with their studentship extended accordingly. Unpaid parental leave must be completed within 12 months of the birth of the child. This leave may be taken in up to three blocks of leave or all at once. There is no limit to the number of periods of leave that students may take during a studentship.

The UKRI guidance currently does not allow for paid shared parental leave.


Changing Your Mode of Study (e.g. from full-time to part-time)

The circumstances under which you can change your status award are given in the most recent UKRI Guidance

You can apply to change your mode of study via your CamSIS self-service. Information on how to do this is available on the ‘Applying for a change in your student status’ page. 


Changes to your student status

Guidance on applying for a change in your student status. 


Working whilst you study

The University has strict rules on postgraduate students working whilst they are studying. Click here for further information.



Postgraduate Research students are entitled to take periods of holiday at times agreed with their supervisor, provided that these do not exceed 8 weeks in a given year. 

Confirmation of Your Status


The Importance of Submitting Your Thesis on Time

OCC DTP award holders are expected to submit their thesis by the end of the funded period, which is set as 3.25 years (10 terms) as a baseline, with the possibility of extensions to reflect specific training needs.

The Submission Rate Survey is an annual survey that calculates the rate of thesis submission by doctoral students who have held AHRC postgraduate studentships. The census date of the survey is 30 September each year. Je-S Student Details is used to collect information from Research Organisations about actual and expected submission dates of doctoral students due to submit by the survey census date.

The AHRC’s monitoring of submission rates is intended to encourage the timely completion of a thesis, and incorporates a sanctions policy. Research Organisations identified in the survey with submission rates below the target thresholds (70%) are ineligible to hold doctoral studentships for two years. The Council will look at the submission rate for the current survey year and the aggregated institutional submission rate for the current year and the preceding three years to give an overall aggregated 4-year submission rate.


Disability Support Allowance

Please make contact with the Disability Resource Centre to discuss your needs.


Breaking the Silence

The University and Colleges of Cambridge and CUSU have launched a zero tolerance campaign around sexual misconduct called ‘Breaking the Silence – Cambridge speaks out against sexual misconduct’. The campaign highlights a range of new prevention, support and reporting measures. The Breaking the Silence website gives contact points for help, advice and support as well as setting out expectations around mutual respect and consideration and the zero tolerance approach to sexual misconduct. Staff and students are also given information about the University, College and external reporting options via the website. 


Dignity at work

There is no place for any form of harassment, victimisation or sexual misconduct at Cambridge. Such behaviour is contrary to the values and ideals of our shared community, subverts the University’s mission and core values and diminishes the dignity and integrity of all parties. Please read more about the University's Dignity at Work Policy.