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General Information

What is an intermission?

When should I apply for an intermission?

Can I intermit in my first term of study?

How much intermission can I apply for at any one time?

How many terms can I apply for at any one time?

How many terms can I apply for during the course of my study?

Is there a period beyond which I cannot apply to intermit?

Can I apply for retrospective intermission?

What constitutes an intermission?

What does not constitute an intermission?

If I wish to apply for something that does not constitute an intermission, what should I do?

Do I need to upload supporting documents?

What are examples of supporting documents?

What are not examples of supporting documents?

How do I begin the Application Process?

How do I track my Application?

How do I know if my application is approved?

How do I know if my application is denied?

What happens if my application is denied?

If I am not satisfied with the outcome of my application, what should I do?

If I am on a course which requires the submission of a dissertation, if intermission is agreed,will my submission date be automatically amended?

I can see on my approval email that it refers to keeping/not keeping terms of research and terms of residence – what does this mean?

I am Research Council funded, or funded by a third party, will intermission affect my funding?

I have a UK student loan, will intermission affect my funding?

I have a US/Canadian Federal loan, will intermission affect this?

Can I say in Cambridge when I am on intermission?

Can I access my Department or Laboratory when on intermission?

Can I work when I am on intermission?

What do I need to do to return from Intermission?

What forms do I need to complete to apply to return to study after a period of medical intermission?

What information do I need to provide to Medical Practitioners to support my return from medical intermission?

What do I need to do if I am not able to return from intermission as planned?

How can I extend my intermission?

What do I need to do if I wish to return to study earlier than I had agreed in the email from the Student Registry?

I am on a Tier 4 sponsored visa – what additional intermission information do I need to be aware of?

If I have any further queries who should I contact?

General Information:

Whilst registered as a graduate student at Cambridge, you are expected to be in continuous attendance in Cambridge, unless the Student Registry has given you written permission to work away from Cambridge or to reside outside of the University precincts.  As a graduate student, the University's standard vacation periods do not apply to you. You are expected to be studying full-time throughout your course, until submission of your thesis/dissertation, with short breaks of normally no more than 2 weeks for holiday at any one time as agreed with both your supervisor and your College Tutor

The academic year for a PhD student runs from 1 October to 30 September - the long vacation does not apply to you

See also:

Work away: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/leave-work-away-cambridge 

Reside outside the 20 mile limit: http://www.cambridgestudents.cam.ac.uk/new-students/manage-your-student-information/personal-information/residing-outside-universitys

Students whose disability or illness is likely to affect their progress and performance should contact their College Tutor to discuss in the first instance

What is an Intermission?

Intermission is otherwise known as:

  • A break from study
  • An authorised break from study
  • A suspension of status
  • An interruption from study
  • A disregard of terms

When should I apply for an Intermission?

If you are going to be absent from Cambridge, for more than 2 weeks you will need to make an application to intermit, work away or to temporarily withdraw,  The option you choose will depend on the reason for your absence.   If you wish to be considered for an intermission see below as to what constitutes an intermission

See also:

Work away: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/leave-work-away-cambridge

Temporary withdrawal: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/withdrawing-university

Students whose disability or illness is likely to affect their progress and performance should contact their College Tutor to discuss in the first instance

Can I intermit in my first term of study?

No, this cannot be agreed unless the reason is totally unexpected or unexplained.  It would very exceptional to agree to an intermission in a first term.   It cannot be used by way of deferring admission

How much intermission can I apply for at any one time?

You can apply for a minimum of 2 weeks to a maximum of three consecutive terms at any one time

How many terms can I apply for during the course of my study?

For a PhD/MSc/MLitt student it is not normally agreed for you to intermit for more than six full time terms/ten part-time terms in total

If you are studying for one or two year programme of study there will be restrictions to the number of terms intermission that can be agreed.  For a Masters or any other one year programme it is not normally agreed for you to intermit for more than three full time terms/five part time terms in total

Is there a period beyond which I cannot apply to intermit?

For a PhD/MSc/MLitt student it is not expected for an application to intermit to start after the end of your fourth year

If you are studying for one or two year programme of study it is not expected for an application to intermit to start after the end of one year if on a one year programme or the end of the second year if on a two year programme

Can I apply for retrospective intermission?

Yes, it is possible to intermit for a maximum of thirty days retrospectively from the date you initiate an application in your CamSIS self- service pages

What constitutes an intermission?

Medical Intermission:

  • Illness

Non-Medical Intermission:

  • Maternity leave
  • Paternity leave
  • Adoption leave
  • Family circumstances (such as nurse/support a sick relative)
  • Deal with an emergency situation – you will need to specify what this is
  • language course that is intrinsic to your research and not for personal interest
  • research fellowship that is intrinsic to your research and not for personal interest
  • Internships/placements which are not intrinsic to your research but may be for your career development or personal interest.  This would include opportunities offered by (but not required by) funding bodies, such as the Research Councils policy internships schemes.  In such cases, funding may continue for the period of intermission – you should contact your funding provider to confirm this

What does not constitute an intermission?

  • Taking up employment
  • Running out of money
  • Visa issues
  • Language course that is not intrinsic to your research and for personal interest?
  • research fellowship that is intrinsic to your research and not for personal interest
  • Internships/placements which are intrinsic to your research.  In these cases you would normally apply to work away from Cambridge for the period of internship/placement.  This includes the BBSRC Professional Internships for PhD students (PIPS) scheme

See also:

Work away: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/leave-work-away-cambridge

 

If I wish to apply for something that does not constitute an intermission what should I do?

You will need to discuss what you wish to do with your Supervisor/Department/Degree Committee and/or College Tutor.  It may mean that if you are not able to apply to intermit you may need to make an application for a temporary withdrawal

See also:

Temporary withdrawal: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/withdrawing-university

Do I need to upload supporting documents?

Yes, in all cases

What are examples of supporting documents?

  • Detailed letter from a medical practitioner on headed paper, signed and recently dated
  • Detailed letter from a Counsellor on headed paper, signed and recently dated
  • Confirmation from the Supervisor/Dept/DC regarding disruption of laboratory facilities) specifying the nature of the difficulty and the timing and duration of the delay to study
  • Confirmation from your sponsor/funding body that an intermission is permitted

What are not examples of supporting documents?

  • Sickness or Fitness certificates from your GP
  • Medical letters must NOT be written by a member of the family or by you if you are the student.  This applies in all cases including if you are medically qualified

How do I begin the application process?

  • Go to your CamSIS Self-Service Page/Apply for Things/Application Forms
  • Select the term(s) you will be taking the intermission. [Please note Easter Term runs from April to the end of September] It is important to use the drop down/calendar look up. (You may apply for a maximum of 3 terms at any one time)
  • In the Text box, state the actual dates that you require the intermission to start and end
  • Provide a detailed statement of reasons for your application
  • If applicable, provide a statement to confirm that your sponsor/loan provider has agreed to you intermitting
  • Advise of where you will be based (Country/City/Region) whilst intermitting
  • Upload a copy of your supporting documents (This is required in all cases)

How do I track my application?

  • You must track your application via your CamSIS self-service
  • You will be able to see who has next to decide on your application
  • It is for you to ensure your application progresses in a timely manner
  • The process of application runs linear from you as the student initiating an application, to your Supervisor then to Department, College, and Degree Committee. Once received at the Student Registry – the last in the chain, if all the information is provided, the Student Registry can consider your application

How do I know if my application is approved?

When a final decision has been made by the Student Registry – Board of Graduate Studies you will receive notification from the Student Registry by email. This email will be copied to other interested parties

How do I know if my application is denied?

When a final decision has been made by the Student Registry – Board of Graduate Studies you will receive notification from the Student Registry by email. This email will be copied to other interested parties

What happens if my application is denied?

When you receive the email from the Student Registry advising that your application has been denied you will be notified of why this decision has been made and what this will mean for you

If I am not satisfied with the outcome of my application, what should I do?

Please email: student.registry@admin.cam.ac.uk to request a review of the decision.  Please mark your email: Request for Review of Graduate Application Decision

If I am on a course which requires the submission of a dissertation, if intermission is agreed will my submission date be automatically amended?

For periods where intermission is agreed, normally your submission date will be extended for the same amount of time.  You will be notified of any change to your submission date in the email you receive approving an intermission

I can see on my approval email that it refers to keeping/not keeping terms of research and terms of residence – what does this mean?

If you are registered as a full time student, you are required to 'keep' term.  This means that for every term you are required to be in Cambridge for at least three-fourths of each term

If the term of research is recorded for you as ‘kept’, and if you are liable for fees, you will be charged fees for this term

University Terms:

  • The Michaelmas Term begins on 1 October and consists of eighty days, ending on 19 December
  • The Lent Term begins on 5 January and consists of eighty days, ending on 25 March or in any leap year on 24 March
  • The Easter Term begins on 10 April and consists of seventy days ending on 18 June, or, and,  depending on when Easter falls, The Easter Term begins on 17 April and consists of seventy days ending on 25 June

How to keep term:

  • To keep Michaelmas Term you must spend sixty nights in Cambridge between the 1 October and the 19 December
  • To keep Lent Term you must spend sixty nights in Cambridge between 5 January and 25 March or in any leap year the 24 March
  • To keep Easter Term you must spend 53 nights in Cambridge between 10 April and 18 June or, and, depending on when Easter falls, 53 nights between 17 April and 25 June

I am Research Council funded, or funded by a third party, will intermission affect my funding?

If you are funded by a Research Council or by any other sponsor you must inform the administrator of your funds immediately you have applied, or it is likely that you will need to apply, or if you have had an intermission agreed.  This is your responsibility

A Research Council or your sponsor may agree to suspend your award for the period of intermission and resume it following your intermission, but it is your duty to discuss this matter with your Research Council or sponsor and find out the exact arrangements for your funding. Maintenance payments received during the period of intermission may be considered an 'overpayment' and may well have to be repaid 

If you are funded by a Research Council and are intermitting for a period of maternity or paternity leave, you may be eligible for continued funding during your period of intermission 

Funding may also continue for periods of intermission to complete internships or placements organised and agreed by your Research Council/Sponsor which are for your career development, such as policy internships. You should contact your funding provider to confirm this

Absences to complete BBSRC Professional Internships for PhD Students (PIPS) should covered by arrangements to work away, not intermission 

See also:

Work away: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/leave-work-away-cambridge

 

I am Research Council funded.  Will intermission affect my funding?

If you are funded by a Research Council you must inform the administrator of your funds immediately if it is likely that you will need to intermit, or if you have had an intermission agreed 

Depending on the reason for your intermission, your award may continue or be suspended for your period of intermission.  It is your responsibility to discuss this matter with your funding administrator and find out the exact arrangements for your funding. Maintenance payments received during the period of intermission may be considered an 'overpayment' and may well have to be repaid

If you are funded by a Research Council and are intermitting for a period of maternity or paternity leave, you may be eligible for continued funding during your period of intermission 

Funding may also continue for periods of intermission to complete internships or placements organised by Research Councils which are for your career development, such as policy internships

Absences to complete BBSRC Professional Internships for PhD Students (PIPS) should covered by arrangements to work away, not intermission 

See also:

Work away: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/leave-work-away-cambridge

I have a UK student loan, will intermission affect this?

Your UK student loan may remain in abeyance during a period of approved intermission it is your responsibility to check this with the loan provider directly

I have a US/Canadian Federal loan, will intermission affect this?

If you have taken federal loans or have federal loans in deferment they will be affected if you have any intermission agreed

US regulations require that you inform your lender of any changes in enrolment so if you have had an intermission approved you must also inform your lender that you have taken a 'Leave of Absence'

If you have a federal loan for the current year please refer to http://www.cambridgestudents.cam.ac.uk/fees-and-funding/fees-and-graduate-funding/student-loans/us-loans/leave-absence.

If you are planning on applying or have been granted intermission whilst in receipt of a current federal loan or hold one that is in deferment or require further information please contact Student.Loans@admin.cam.ac.uk

Can I stay in Cambridge when I am on intermission?

You are not expected to be in Cambridge

Can I access my Department or Laboratory when on intermission?

Intermission means a break from study.  If remaining in Cambridge during an intermission, whilst it is of course reasonable for you to be a visitor in the Department during this period of intermission and to talk occasionally with your Supervisor and other members of staff with regards to your research, you are not expected to be actively engaged in your research or to be accessing laboratories

Can I work when I am on intermission?

Intermission means that you are not permitted to undertake work, either related or unrelated to your studies.  If you do wish to take up employment – you will need to email the Student Registry to let them know this is your intention.  In most cases you will be temporarily withdrawn as a student and will need to apply for reinstatement when ready to resume study

See also:

Temporary withdrawal: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/withdrawing-university

Reinstatement: http://www.cambridgestudents.cam.ac.uk/your-course/graduate-study/your-student-status/reinstatement-register

What do I need to do to return from intermission?

If you have intermitted on non-medical grounds you will be expected to return into residence as expected on the date agreed by the Student Registry for your return.  This date will be in your email you received from the Student Registry agreeing to your intermission

If you have intermitted for medical reasons you will have received a condition of your fitness to return to study before you can resume study. Evidence of this condition having been met is required prior to you returning to your course of study. You are not authorised to resume your study without first receiving an email from the Student Registry agreeing to your return

What forms do I need to complete to apply to return to study after a period of medical intermission?

If you have intermitted for medical reasons the Student Registry will have attached a condition of your fitness to return to study

Evidence of this condition having been met is required prior to you returning to your course of study and you are not authorised to resume study without the written permission of the Student Registry Board of Graduate Studies

This means that in advance of your return, you will need to complete the required forms and return them to the Student Registry together with a detailed letter from your medical practitioner and/or counsellor for consideration. Please ensure you do this in good time

The Student Registry are obliged to ask for confirmation from the University’s independent medical advisers that they agree that your supporting documents are sufficient to allow for your return to study

Student declaration form

Application form for permission to return to study

What information do I need to provide to Medical Practitioners to support my return from medical intermission?

Medical practitioners who you have asked to support your request for your return to study should be provided with the University's specific Guidelines for medical practitioners.

What do I need to do if I am not able to return from an intermission as planned?

You may be eligible to apply for further intermission see ‘How many terms can I apply for during the course of my study?’

Email the Student Registry as soon as possible to let us know if you will not be returning and advise of your plans: student.registry@admin.cam.ac.uk

How can I extend my intermission?

If eligible to apply for a further period of intermission, you will need to make application via your CamSIS self-service page in the normal way

What do I need to do if I wish to return to study earlier than I had agreed by the Student Registry?

If you have had agreed an intermission for non-medical intermission please email student.registry@admin.cam.ac.uk   to request permission to return earlier than planned, giving the date you plan to return to study and why this is the case

If you have intermitted for medical reasons you will have received a condition of your fitness to return to study before you can resume. Evidence of this condition having been met is required prior to you returning to your course of study. You are not authorised to resume your study without first receiving an email from the Student Registry agreeing to your return. See ‘What forms do I need to complete to apply to return to study after a period of medical intermission?’

A Tier 4 visa is granted for the purpose of full-time study in the UK. If a student is not engaged in full-time study for a period of time, the terms of Tier 4 sponsorship no longer apply and the Home Office expects the student to leave the UK

If an intermission - medical or non-medical - is granted, the University is required to cease Tier 4 sponsorship and report the change of circumstances to the Home Office. The Home Office act on this change by curtailing the Tier 4 visa to sixty days and the student is advised to leave the UK

In certain circumstances the University is able to continue sponsorship for a Tier 4 visa for a period of intermission up to a maximum of sixty days. This would only be considered where the student can still complete their course within their existing visa expiry and would not include intermission for the purpose of either internship or course which does not contribute to studies at Cambridge. If sponsorship is continued but the sponsored student does not return to studies after this intermission, the University is required to cease sponsorship in line with the above

In exceptional circumstances, such as serious illness or injury, Tier 4 sponsorship can be continued for an intermission providing the student can still complete their course within their existing visa expiry. The maximum period of continued sponsorship would be four months. This must be justified and occurrences are rare

Any previous intermission will be taken into account when considering whether Tier 4 sponsorship can be continued

In cases where Tier 4 sponsorship is ceased, the University will be able to issue a new Confirmation of Acceptance for Studies (CAS) for a new visa application once return to study is approved; please contact the International Student Team to request this CAS

For further information please contact the International Student Team:  international.students@admin.cam.ac.uk

 

If I have any further queries who should I contact?

Please contact the Student Registry: student.registry@admin.cam.ac.uk

For visa related queries please contact the International Student Team:  international.students@admin.cam.ac.uk